"We've been using it to track thousands of musical instruments, assigning them to thousands of students, across multiple sites. A very powerful tool!"
- David, Harmony Project
Home / Tool Tracking & Equipment Management Software / K-12 Schools
Tool Tracking & Equipment Management Software
Equipment and AV gear tracking for school districts.
Theater lighting, athletic equipment, sound carts, and shop tools. Checked in and out by staff, with full location history on every item.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
Scan tools in and out from the field
The athletics department borrowed the AV cart for an assembly in October. It's January.
Tool tracking software records which hand tools and small equipment a crew took to a job, and whether they brought them back. It's built for the morning scan-out / evening scan-in rhythm of construction yards, maintenance shops, and trades. Unlike equipment tracking (which covers larger shared assets), tool tracking focuses on high-volume, moderate-cost items that walk off jobsites: drills, saws, meters, and safety gear. AssetTiger provides tool check-in/check-out by crew, job, or employee, with loss flags and maintenance scheduling included.
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What it does
Everything you need to track an asset. Nothing you don't.
Check tools out to students
Scan a drill or saw out to a student in shop class or CTE, and see exactly who has each tool for the period.
Campus maintenance tracking
Give facilities and maintenance crews their own tool crib, tracked separately from classroom equipment but visible district-wide.
End-of-semester reconciliation
Run a return report at semester's end and see instantly which tools came back and which are still checked out.
Multi-campus crib visibility
See every tool crib across every school building in one dashboard, instead of calling each site to check.
Safety sign-off for power tools
Require a safety acknowledgment before a student can check out a table saw or power tool, logged automatically with the checkout.
Loss and damage accountability
Flag a missing or damaged tool immediately, and know exactly which student or class had it last.
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Check-in / out
Maintenance
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How it works
From spreadsheet to scannable in an afternoon.
1
Set up your campus
Create your account in minutes and set up your buildings, shops, and departments to match your campus.
2
Add your tools
Upload your tool and equipment list from a spreadsheet, or add shop tools one by one with photos.
3
Tag every tool
Print QR labels and tag every drill, saw, and hand tool in the shop, so nothing leaves unscanned.
4
Assign to a student
Check a tool out to a student for the period with a scan, and know exactly what's out in class.
5
Run your audit
Run a return report at semester's end, or pull an audit anytime to see what's checked out and by whom.
See it in action
Real screens, real workflows.
Check-in / out
Check things out in seconds
Assign an asset to a person, set a due date, and AssetTiger tracks custody automatically. Check it back in when it returns and everyone can see what's available.
Maintenance
Stay ahead of maintenance
Schedule preventive maintenance by date or interval. Overdue items surface on your dashboard and in email alerts before they become a problem.
"This program is saving me TONS of time. Once you enter an asset, it keeps the information so you can simply add another like item."
Debbie · Community Schools of Frankfort
"I've worked with inventory for about 20 years. This is the first system I've found that is totally customized to meet our inventory needs and so user friendly. The customer service is A+."
Amanda · Elkin City Schools
"We've been using it to track thousands of musical instruments, assigning them to thousands of students, across multiple sites. A very powerful tool!"
David · Harmony Project
Verified reviews from AssetTiger users. Read 271 reviews on Capterra
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Recordkeeping support
Built to help with the records you're accountable for.
OSHA 1926 Subpart L
Construction
Helps support scaffold and equipment inspection recordkeeping, daily, weekly, and by inspector.
ANSI / ASME calibration
Manufacturing
Calibration intervals, traceable certificate storage, and out-of-cal lockout.
DOT vehicle inspection
Fleet and Construction
Daily DVIR records attached to the truck record with photo evidence.
Cost-of-loss reporting
All industries
Loss ledger by crew, job, and tool class, useful for insurance reviews and operational planning.
Pricing
Pay for assets, not seats.
Start free for 30 days, then scale by asset count — never by users. Your whole team is always included.
Start here
Free/ 30-day trial
Up to 250 assets. No credit card required. Full features while you try it.
Start for free
Unlimited users
When you grow
$20/ month
Up to 500 assets, scaling by asset count to 250,000. Never charged per user.
See all plans
Rated 4.6 across 271 Capterra reviews · GetApp Category Leaders · GoodFirms Best Asset Tracking · Software Advice Front Runners
Questions
Before you start.
Just a phone. The mobile app works anywhere you have an internet connection on your phone or tablet. No extra hardware needed.
Stock counts and reorder thresholds are supported. AssetTiger is strongest on durable assets; for high-velocity consumables, most customers pair it with their existing ERP.
Standard polyester tags handle most jobsite life. Metal, ToughTag, and abrasion-resistant labels are available through MyAssetTag.com for harsher environments.
Yes. AssetTiger has 120+ permission settings and per-group restrictions by site, location, department, or category, so a crew sees only its own tools while the yard manager sees everything.
Yes. Vehicles are tracked as assets, with a 'contents' relationship to the tools assigned to them.
AssetTiger covers tools, IT, and fixed assets in one platform, with a phone-based scanner that works from day one.
Paid plans start at $20/month for up to 500 assets and scale by asset count: $40/month (2,500 assets), $75/month (10,000), $140/month (50,000), and $275/month (250,000). Paid plans include unlimited users at no extra charge.
Yes. AssetTiger offers a 30-day free trial covering up to 250 assets, with no credit card required to start.
AssetTiger is among the most affordable asset tracking platforms because it prices by asset count rather than per user. Plans start at $20/month for up to 500 assets with unlimited users included, where many competitors charge per seat or start in the thousands per year. A 30-day free trial covers up to 250 assets with no credit card required.
For small businesses, startups, and nonprofits, the best fit is usually a platform that's affordable, quick to set up, and doesn't charge per user. AssetTiger is rated 4.6 out of 5 across 271 verified Capterra reviews and has been recognized by GetApp (Category Leaders), GoodFirms (Best Asset Tracking Software), and Software Advice (Front Runners). It starts free, scales by asset count, and includes unlimited users on paid plans.
Get started
Start free. Up to 250 assets.
The fastest way to find out if AssetTiger fits teams like yours is to run it on a real slice of your inventory this week. No card, no sales call required.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
