"We've been using it to track thousands of musical instruments, assigning them to thousands of students, across multiple sites. A very powerful tool!"
- David, Harmony Project
Home / Equipment Tracking Software / K-12 Schools
Equipment Tracking Software
AV gear, science equipment, and shared classroom tech, tracked and returned.
Projectors, Chromebook carts, STEM kits, and athletic gear move between classrooms and campuses. Check them out by teacher, flag overdue returns, and run inventory before budget season.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
Check out by person or location
The science department's microscope carts, the theater's lighting kits, and the athletic department's timing equipment all 'belong' to the district but live wherever someone left them.
Equipment tracking software manages shared, higher-value equipment that moves between people, departments, or locations. Think infusion pumps in a hospital, AV rigs in a school district, generators in a public works yard, or forklifts on a plant floor. Unlike tool tracking (which focuses on hand-carried crew gear) or IT asset management (which focuses on devices and licenses), equipment tracking handles the mid-range: items too valuable to lose, too mobile to pin down, and often tied to maintenance or compliance schedules. AssetTiger tracks equipment check-out by person or location, schedules preventive maintenance, and logs custody history automatically.
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What it does
Everything you need to track an asset, without the clutter you don't.
Reserve equipment for lessons
Book AV carts, lab kits, or sports gear ahead of a lesson so two teachers don't need the same cart at once.
Quick check-out for staff
Scan a tag with any phone to check gear out or back in between classes, no special scanner needed.
Multi-campus visibility
See which building or classroom actually has a piece of shared equipment before someone walks the halls looking for it.
Utilization tracking
See which AV carts, lab kits, or sports equipment actually get used, so purchasing decisions match real classroom demand.
Condition logging on return
Log condition and note any damage when equipment comes back from a classroom, so the next teacher knows what they're getting.
Maintenance scheduling
Set service reminders for shared carts and lab equipment, so worn gear gets fixed before it fails mid-lesson.
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Check-in / out
Maintenance
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How it works
From spreadsheet to scannable in an afternoon.
1
Sign up in minutes
Create a free account and get access to check-in, check-out, reservations, and reporting for shared classroom equipment.
2
Add your inventory
Import AV carts, lab kits, and sports gear from a spreadsheet, or add items one at a time.
3
Label each item
Print QR labels on any classroom printer, or order durable tags, and attach one to every shared cart or kit.
4
Reserve for your class
Reserve a cart or kit ahead of a lesson, then scan the tag to check it out for your classroom.
5
Run your reports
See what's checked out, what needs maintenance, and what condition it came back in, across every campus.
See it in action
Real screens, real workflows.
Check-in / out
Check things out in seconds
Assign an asset to a person, set a due date, and AssetTiger tracks custody automatically. Check it back in when it returns, and everyone sees what's available.
Maintenance
Stay ahead of maintenance
Schedule preventive maintenance by date or interval. Overdue items surface on your dashboard and in email alerts before they become a problem.
"This program is saving me TONS of time. Once you enter an asset, it keeps the information so you can simply add another like item."
Debbie · Community Schools of Frankfort
"I've worked with inventory for about 20 years. This is the first system I've found that is totally customized to meet our inventory needs and so user friendly. The customer service is A+."
Amanda · Elkin City Schools
"We've been using it to track thousands of musical instruments, assigning them to thousands of students, across multiple sites. A very powerful tool!"
David · Harmony Project
Verified reviews from AssetTiger users. Read 271 reviews on Capterra
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Recordkeeping support
Built to help with the records you're accountable for.
Joint Commission
Healthcare
Helps support Joint Commission recordkeeping: maintenance intervals, calibration certificates, and device location history.
OSHA
Manufacturing and Construction
Helps support equipment inspection recordkeeping: maintenance logs and inspection history by asset.
State audit reporting
Government and K-12
Helps support state equipment reporting with exportable schedules and custody records.
Uniform Guidance 2 CFR 200
Nonprofits and Higher Ed
Helps support federal grant recordkeeping: provenance, custody, disposition, and inventory records.
Pricing
Pay for assets, not seats.
Start free for 30 days, then scale by asset count — never by users. Your whole team is always included.
Start here
Free/ 30-day trial
Up to 250 assets. No credit card required. Full features while you try it.
Start for free
Unlimited users
When you grow
$20/ month
Up to 500 assets, scaling by asset count to 250,000. Never charged per user.
See all plans
Rated 4.6 across 271 Capterra reviews · GetApp Category Leaders · GoodFirms Best Asset Tracking · Software Advice Front Runners
Questions
Before you start.
There's no strict line - use whatever hub fits your search. Equipment tracking is typically for higher-value shared items that move between people or locations: medical devices, AV gear, generators, lab instruments, portable machines. Tools are usually hand-carried crew gear; IT assets are laptops, monitors, and licenses. AssetTiger tracks all of them in one platform.
Yes. AssetTiger supports a full location hierarchy (sites, buildings, floors, rooms) so you can see where every piece of equipment is at a glance.
Yes. Set PM intervals by date or usage, attach service records, and get email alerts before deadlines.
Yes. Reserve equipment in advance, check it out by department or person, and you can see availability as it updates. Custody history shows who had what and when.
No. Scan from any iOS or Android phone wherever you have an internet connection. No dedicated handheld required.
Yes - generate QR codes or barcodes inside AssetTiger and print on any label printer (Brother, Dymo, Zebra, or Avery-template office printers). Or order durable tags from MyAssetTag.com.
Paid plans start at $20/month for up to 500 assets and scale by asset count: $40/month (2,500 assets), $75/month (10,000), $140/month (50,000), and $275/month (250,000). Paid plans include unlimited users at no extra charge.
Yes - AssetTiger offers a 30-day free trial covering up to 250 assets, with no credit card required to start.
AssetTiger is among the most affordable asset tracking platforms because it prices by asset count rather than per user. Plans start at $20/month for up to 500 assets with unlimited users included, while many competitors charge per seat or start in the thousands per year. A 30-day free trial covers up to 250 assets with no credit card required.
For small businesses, startups, and nonprofits, the best fit is usually the platform that's affordable, quick to set up, and doesn't charge per user. AssetTiger is rated 4.6 out of 5 across 271 verified Capterra reviews and has been recognized by GetApp (Category Leaders), GoodFirms (Best Asset Tracking Software), and Software Advice (Front Runners). It starts free, scales by asset count, and includes unlimited users on paid plans.
Get started
Start free. Up to 250 assets.
The fastest way to find out if AssetTiger fits teams like yours is to run it on a real slice of your inventory this week. No card, no sales call required.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
