"Amazing tool for non-profits! Support also seems open to feature requests!"
- Mike, Connection Pointe Christian Church
Home / Tool Tracking & Equipment Management Software / Nonprofits & Higher Ed
Tool Tracking & Equipment Management Software
Shared equipment tracking for nonprofits, makerspaces, and labs.
Lab instruments, shared field gear, and program equipment: reserved, checked out, and returned without a manual hand-off. Free to get started with up to 250 items.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
Scan tools in and out from the field
A member reserves the table saw, then it goes missing before the next workshop. Volunteers feel terrible, and equipment slowly migrates home in people's cars.
Tool tracking software records which hand tools and small equipment a crew took to a job, and whether they brought them back. It's built for the morning scan-out / evening scan-in rhythm of construction yards, maintenance shops, and trades. Unlike equipment tracking (which covers larger shared assets), tool tracking focuses on high-volume, moderate-cost items that walk off jobsites: drills, saws, meters, and safety gear. AssetTiger handles tool check-in/check-out by crew, job, or employee, with loss flags and maintenance scheduling included.
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What it does
The features you actually need, without the clutter.
Lend to volunteers and members
Check tools out to volunteers or program participants with a scan, and know who has what and when it's due back.
Reserve tools ahead of time
Let members reserve a tool for an upcoming workshop or build day, so it's ready and waiting instead of already checked out.
Donated tool intake
Log donated tools in minutes with a photo and condition note, so your inventory reflects every gift right away.
Grant compliance reporting
Pull equipment usage and custody reports that satisfy grant requirements, without building a spreadsheet from scratch.
Low-cost setup, no IT needed
Start free for up to 250 tools and scale by item count, not by user, so a lean team can afford full tracking.
Board-ready reports
Generate clean inventory and usage reports your board can review in minutes, no manual data pulls required.
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Check-in / out
Maintenance
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How it works
From spreadsheet to scannable in an afternoon.
1
Set up your library
Create your account in minutes and set up your program, so every tool you lend out has a home base.
2
Add your tools
Import your tool list from a spreadsheet, or add donated and purchased items one by one with photos.
3
Tag every tool
Print QR labels and tag every tool in the library, so members can reserve and scan items from a shelf.
4
Lend to a volunteer
Scan a tool out to a volunteer, set a due date, and see exactly what everyone is holding right now.
5
Run your report
Pull a usage or grant compliance report anytime, and hand your board or funder a clean, board-ready record in seconds.
See it in action
Real screens, real workflows.
Check-in / out
Check things out in seconds
Assign an asset to a person, set a due date, and AssetTiger tracks custody from there. Check it back in when it returns, and everyone can see what's available.
Maintenance
Stay ahead of maintenance
Schedule preventive maintenance by date or interval. Overdue items surface on your dashboard and in email alerts before they become a problem.
"Especially good for churches like us who can't justify the expensive software tailored toward for-profit markets. I tell everyone I know about AssetTiger!"
Donovan · Faith Bible Church
"We were looking for a great inventory system to help with our wheelchair distribution work - AssetTiger is the best system. We will recommend it to our partners."
Eric · National Union of Disability Organizations of Rwanda
"Amazing tool for non-profits! Support also seems open to feature requests!"
Mike · Connection Pointe Christian Church
Verified reviews from AssetTiger users. Read 271 reviews on Capterra
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Recordkeeping support
Built to help with the records you're accountable for.
OSHA 1926 Subpart L
Construction
Helps support scaffold and equipment inspection recordkeeping, daily, weekly, and by inspector.
ANSI / ASME calibration
Manufacturing
Calibration intervals, traceable certificate storage, and out-of-cal lockout.
DOT vehicle inspection
Fleet and Construction
Daily DVIR records attached to the truck record with photo evidence.
Cost-of-loss reporting
All industries
Loss ledger by crew, job, and tool class, useful for insurance reviews and operational planning.
Pricing
Pay for assets, not seats.
Start free for 30 days, then scale by asset count — never by users. Your whole team is always included.
Start here
Free/ 30-day trial
Up to 250 assets. No credit card required. Full features while you try it.
Start for free
Unlimited users
When you grow
$20/ month
Up to 500 assets, scaling by asset count to 250,000. Never charged per user.
See all plans
Rated 4.6 across 271 Capterra reviews · GetApp Category Leaders · GoodFirms Best Asset Tracking · Software Advice Front Runners
Questions
Before you start.
Just a phone. The mobile app works anywhere you have an internet connection on your phone or tablet, with no extra hardware needed.
Stock counts and reorder thresholds are supported. AssetTiger is strongest on durable assets; for high-velocity consumables, most customers pair it with their existing ERP.
Standard polyester tags handle most jobsite life. Metal, ToughTag, and abrasion-resistant labels are available through MyAssetTag.com for harsher environments.
Yes. AssetTiger has 120+ permission settings and per-group restrictions by site, location, department, or category, so a crew sees only its own tools while the yard manager sees everything.
Yes. Vehicles are tracked as assets, with a 'contents' relationship to the tools assigned to them.
AssetTiger covers tools, IT, and fixed assets in one platform, with a phone-based scanner that works from day one.
Paid plans start at $20/month for up to 500 assets and scale by asset count: $40/month (2,500 assets), $75/month (10,000), $140/month (50,000), and $275/month (250,000). Paid plans include unlimited users at no extra charge.
Yes. There's a 30-day free trial covering up to 250 assets, with no credit card required to start.
AssetTiger is among the most affordable asset tracking platforms because it prices by asset count rather than per user. Plans start at $20/month for up to 500 assets with unlimited users included, while many competitors charge per seat or start in the thousands per year. A 30-day free trial covers up to 250 assets with no credit card required.
For small businesses, startups, and nonprofits, the best fit is usually a platform that's affordable, quick to set up, and doesn't charge per user. AssetTiger is rated 4.6 out of 5 across 271 verified Capterra reviews and has been recognized by GetApp (Category Leaders), GoodFirms (Best Asset Tracking Software), and Software Advice (Front Runners). It starts free, scales by asset count, and includes unlimited users on paid plans.
Get started
Start free. Up to 250 assets.
The fastest way to find out if AssetTiger fits teams like yours is to run it on a real slice of your inventory this week. No card, no sales call required.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
