"Amazing tool for non-profits! Support also seems open to feature requests!"
- Mike, Connection Pointe Christian Church
Home / Equipment Tracking Software / Nonprofits & Higher Ed
Equipment Tracking Software
Program equipment that moves between sites, events, and volunteers.
Sound systems, display booths, medical kits, and field gear: checked out for events, tracked across locations, and ready for the next group when they come back.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
Check out by person or location
Event gear comes back to the office. Usually. The PA system went to a fundraiser in March and hasn't been seen since.
Equipment tracking software manages shared, higher-value equipment that moves between people, departments, or locations. Think infusion pumps in a hospital, AV rigs in a school district, generators in a public works yard, or forklifts on a plant floor. It's different from tool tracking (which focuses on hand-carried crew gear) and IT asset management (which covers devices and licenses). Equipment tracking sits in the middle: items too valuable to lose, too mobile to pin down, and often tied to maintenance or compliance schedules. AssetTiger handles check-out by person or location, schedules preventive maintenance, and logs custody history automatically.
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What it does
The features you'll actually use, without the ones you won't.
Reserve gear for events
Book projectors, tables, or program supplies ahead of an event so two program leads don't grab the same gear.
Volunteer check-out
Volunteers scan a tag with any phone to check equipment out or in, no training or special hardware needed.
Multi-site visibility
See which site or storage location actually has a piece of equipment before staff drive over to check.
Utilization tracking
See which equipment gets used program after program and which just takes up storage space, before you buy more.
Condition logging on return
Log condition and note any damage when gear comes back from an event, so the next program knows what they're getting.
Low-cost maintenance scheduling
Set simple service reminders for shared gear, so small repairs happen before equipment breaks mid-program.
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Check-in / out
Maintenance
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How it works
From spreadsheet to scannable in an afternoon.
1
Sign up for free
Create your account for free and get access to reservations, check-out, and reporting for all your program equipment.
2
List your equipment
Import your program and event gear from a spreadsheet, or add items one at a time as you go.
3
Label your gear
Print QR labels on any office printer, or order durable tags, and attach one to every shared item.
4
Check out for events
Reserve gear ahead of an event, then scan the tag to check it out to a volunteer or program lead.
5
Run your reports
See what's checked out, what needs maintenance, and what condition it came back in, without spreadsheets or guesswork.
See it in action
Real screens, real workflows.
Check-in / out
Check things out in seconds
Assign an asset to a person, set a due date, and AssetTiger tracks custody from there. Check it back in when it returns and everyone can see what's available.
Maintenance
Stay ahead of maintenance
Schedule preventive maintenance by date or interval. Overdue items surface on your dashboard and in email alerts before they turn into a problem.
"Especially good for churches like us who can't justify the expensive software tailored toward for-profit markets. I tell everyone I know about AssetTiger!"
Donovan · Faith Bible Church
"We were looking for a great inventory system to help with our wheelchair distribution work - AssetTiger is the best system. We will recommend it to our partners."
Eric · National Union of Disability Organizations of Rwanda
"Amazing tool for non-profits! Support also seems open to feature requests!"
Mike · Connection Pointe Christian Church
Verified reviews from AssetTiger users. Read 271 reviews on Capterra
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Recordkeeping support
Built to help with the records you're accountable for.
Joint Commission
Healthcare
Helps support Joint Commission recordkeeping: maintenance intervals, calibration certificates, and device location history.
OSHA
Manufacturing and Construction
Helps support equipment inspection recordkeeping: maintenance logs and inspection history by asset.
State audit reporting
Government and K-12
Helps support state equipment reporting with exportable schedules and custody records.
Uniform Guidance 2 CFR 200
Nonprofits and Higher Ed
Helps support federal grant recordkeeping: provenance, custody, disposition, and inventory records.
Pricing
Pay for assets, not seats.
Start free for 30 days, then scale by asset count — never by users. Your whole team is always included.
Start here
Free/ 30-day trial
Up to 250 assets. No credit card required. Full features while you try it.
Start for free
Unlimited users
When you grow
$20/ month
Up to 500 assets, scaling by asset count to 250,000. Never charged per user.
See all plans
Rated 4.6 across 271 Capterra reviews · GetApp Category Leaders · GoodFirms Best Asset Tracking · Software Advice Front Runners
Questions
Before you start.
There's no strict line - use whatever hub fits your search. Equipment tracking is typically for higher-value shared items that move between people or locations: medical devices, AV gear, generators, lab instruments, portable machines. Tools are usually hand-carried crew gear; IT assets are laptops, monitors, and licenses. AssetTiger tracks all of them in one platform.
Yes. AssetTiger supports a full location hierarchy (sites, buildings, floors, rooms) so you can see where every piece of equipment is at a glance.
Yes. Set PM intervals by date or usage, attach service records, and get email alerts before deadlines.
Yes. Reserve equipment in advance, check it out by department or person, and see availability in real time. Custody history shows who had what and when.
No. Scan from any iOS or Android phone wherever you have an internet connection - no dedicated handheld required.
Yes - generate QR codes or barcodes inside AssetTiger and print on any label printer (Brother, Dymo, Zebra, or Avery-template office printers). Or order durable tags from MyAssetTag.com.
Paid plans start at $20/month for up to 500 assets and scale by asset count: $40/month (2,500 assets), $75/month (10,000), $140/month (50,000), and $275/month (250,000). Paid plans include unlimited users at no extra charge.
Yes. AssetTiger offers a 30-day free trial covering up to 250 assets, with no credit card required to start.
AssetTiger is among the most affordable asset tracking platforms because it prices by asset count rather than per user. Plans start at $20/month for up to 500 assets with unlimited users included, while many competitors charge per seat or start in the thousands per year. A 30-day free trial covers up to 250 assets with no credit card required.
For small businesses, startups, and nonprofits, the best fit is usually the platform that's affordable, quick to set up, and doesn't charge per user. AssetTiger is rated 4.6 out of 5 across 271 verified Capterra reviews and has been recognized by GetApp (Category Leaders), GoodFirms (Best Asset Tracking Software), and Software Advice (Front Runners). It starts free, scales by asset count, and includes unlimited users on paid plans.
Get started
Start free. Up to 250 assets.
The fastest way to find out if AssetTiger fits teams like yours is to run it on a real slice of your inventory this week. No card, no sales call required.
Start free. Up to 250 assetsNo credit card required. iOS and Android scanner included
