"Amazing tool for non-profits! Support also seems open to feature requests!"
- Mike, Connection Pointe Christian Church
Home / Equipment Tracking Software / Churches & Religious Organizations
Equipment Tracking Software
Track shared ministry equipment across campuses and events.
Sound systems, instruments, staging, and event gear move between services, ministries, and off-site events. Check it out, track where it went, and get it back for next Sunday.
Start for free - up to 250 assets →No credit card · iOS + Android scanner included
Check out by person or location
The worship team's gear, the youth ministry's equipment, and the events team's supplies all 'belong to the church' but live wherever they were last used.
Equipment tracking software manages shared, higher-value equipment that moves between people, departments, or locations. Think infusion pumps in a hospital, AV rigs in a school district, generators in a public works yard, or forklifts on a plant floor. Unlike tool tracking (which focuses on hand-carried crew gear) or IT asset management (which focuses on devices and licenses), equipment tracking handles the mid-range: items too valuable to lose, too mobile to pin down, and often tied to maintenance or compliance schedules. AssetTiger tracks equipment check-out by person or location, schedules preventive maintenance, and logs custody history automatically.
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What it does
Everything you need to track an asset, without the clutter you don't.
Reserve equipment for services
Book the projector, mixer, or instruments for an upcoming service or event so nothing gets double-booked across ministries.
Volunteer-friendly check-out
Scan a tag with any phone to check gear out or in, no technical training required for weekend volunteer teams.
Multi-campus visibility
See which campus has the good soundboard or the extra mic kit before driving across town to borrow one.
Condition logging after events
Log scuffs, missing cables, or worn straps right when gear comes back, so the next team knows what they're getting.
Utilization tracking
See which speakers, cameras, and instruments actually get used, so you stop renting what you already own.
Maintenance scheduling
Set service intervals for soundboards, projectors, and instruments, and get reminders before something fails mid-service.
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Check-in / out
Maintenance
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How it works
From spreadsheet to scannable in an afternoon.
1
Set up your account
Sign up for free and get access to check-in, check-out, reservations, and reporting for all your shared equipment.
2
Add your equipment
Import your sound, AV, and instrument inventory from a spreadsheet, or add items one at a time as you go.
3
Tag your gear
Print QR labels on your office printer, or order durable tags, and attach one to every mixer, speaker, and instrument.
4
Reserve or check out
Book gear ahead of a service, then scan the tag to check it out to a volunteer or ministry team.
5
Run your reports
See what's checked out, what needs maintenance, and what condition it came back in, all from one dashboard view.
See it in action
Real screens, real workflows.
Check-in / out
Check things out in seconds
Assign an asset to a person, set a due date, and AssetTiger tracks custody automatically. When it comes back, check it in and everyone can see it's available again.
Maintenance
Stay ahead of maintenance
Schedule preventive maintenance by date or interval. Overdue items surface on your dashboard and in email alerts, so you catch issues before they become a problem.
"Especially good for churches like us who can't justify the expensive software tailored toward for-profit markets. I tell everyone I know about AssetTiger!"
Donovan · Faith Bible Church
"Amazing tool for non-profits! Support also seems open to feature requests!"
Mike · Connection Pointe Christian Church
"We were looking for a great inventory system to help with our wheelchair distribution work - AssetTiger is the best system. We will recommend it to our partners."
Eric · National Union of Disability Organizations of Rwanda
Verified reviews from AssetTiger users. Read 271 reviews on Capterra
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Recordkeeping support
Built to help with the records you're accountable for.
Joint Commission
Healthcare
Helps support Joint Commission recordkeeping with maintenance intervals, calibration certificates, and device location history.
OSHA
Manufacturing and Construction
Helps support equipment inspection recordkeeping with maintenance logs and inspection history by asset.
State audit reporting
Government and K-12
Helps support state equipment reporting with exportable schedules and custody records.
Uniform Guidance 2 CFR 200
Nonprofits and Higher Ed
Helps support federal grant recordkeeping with provenance, custody, disposition, and inventory records.
Pricing
Pay for assets, not seats.
Start free for 30 days, then scale by asset count — never by users. Your whole team is always included.
Start here
Free/ 30-day trial
Up to 250 assets. No credit card required. Full features while you try it.
Start for free
Unlimited users
When you grow
$20/ month
Up to 500 assets, scaling by asset count to 250,000. Never charged per user.
See all plans
Rated 4.6 across 271 Capterra reviews · GetApp Category Leaders · GoodFirms Best Asset Tracking · Software Advice Front Runners
Questions
Before you start.
There's no strict line. Equipment tracking is typically for higher-value shared items that move between people or locations: medical devices, AV gear, generators, lab instruments, portable machines. Tools are usually hand-carried crew gear; IT assets are laptops, monitors, and licenses. AssetTiger tracks all of them in one platform.
Yes. AssetTiger supports a full location hierarchy (sites, buildings, floors, rooms) so you can see where every piece of equipment is at a glance.
Yes. Set PM intervals by date or usage, attach service records, and get email alerts before deadlines.
Yes. Reserve equipment in advance, check it out by department or person, and see what's available in real time. Custody history shows who had what and when.
No. Scan from any iOS or Android phone wherever you have an internet connection. No dedicated handheld required.
Yes. Generate QR codes or barcodes inside AssetTiger and print on any label printer (Brother, Dymo, Zebra, or Avery-template office printers). Or order durable tags from MyAssetTag.com.
Paid plans start at $20/month for up to 500 assets and scale by asset count: $40/month (2,500 assets), $75/month (10,000), $140/month (50,000), and $275/month (250,000). Paid plans include unlimited users at no extra charge.
Yes. There's a 30-day free trial covering up to 250 assets, with no credit card required to start.
AssetTiger is among the most affordable asset tracking platforms because it prices by asset count rather than per user. Plans start at $20/month for up to 500 assets with unlimited users included, while many competitors charge per seat or start in the thousands per year. A 30-day free trial covers up to 250 assets with no credit card required.
For small businesses, startups, and nonprofits, the best fit is usually a platform that's affordable, quick to set up, and doesn't charge per user. AssetTiger is rated 4.6 out of 5 across 271 verified Capterra reviews and has been recognized by GetApp (Category Leaders), GoodFirms (Best Asset Tracking Software), and Software Advice (Front Runners). It starts free, scales by asset count, and includes unlimited users on paid plans.
Get started
Start free. Up to 250 assets.
The fastest way to find out if AssetTiger fits teams like yours is to run it on a real slice of your inventory this week. No card, no sales call required.
Start for free - up to 250 assetsNo credit card · iOS + Android scanner included
